If you’re booking entertainment for the first time, we understand it could be a little daunting…


If you’re booking entertainment for the first time, we understand it could be a little daunting…

‘Can I choose what the band performs?’, ‘Will they perform my first dance?’, ‘What do I need to provide?

These are just a few of the common questions we get asked; so we decided to put together this handy list of ‘Frequently Asked Questions’. There are a few well-worn entertainment industry terms and some jargon explained as well. If there’s something that isn’t covered in the guide below, just give us a shout by using our Contact form. 

What is Included in a PA System?

A PA system is defined as a public address system, and is what is used by an entertainer to amplify the sound of their act. A PA system will include microphones, speakers, mixers, amplifiers, subwoofers, jack cables, XLR cables and RCA cables to name but a few features.

How Far in Advance Do I Need to Book?

How far in advance you need to book entertainment depends on the type of entertainer that you are hiring and the date that you are looking to book for.

For example, if you are looking to hire one of our talented tribute acts you need to enquire around 6 months prior to your event. This is also applicable if you are looking to hire entertainment for a date that falls on the weekend, with Saturdays and Sundays getting booked up quickly – meaning you need to enquire 6 months to a year in advance.

Seasonal bookings also require planning months in advance, as our talented entertainers are popular choices for events such as Christmas, Pride Month, Halloween and more!

Despite these time guidelines, please do still get in touch if you have a last-minute enquiry as there is always an entertainer that will be ready and waiting to deliver a showstopping performance at your event! We have access to thousands of performers, and we will work tirelessly to source entertainment for a variety of events and deadlines across the globe.

How Can I Pay?

There are many ways in which you can pay for an act, and a variety of payment plans can be created to suit your requirements. We ask for a deposit when booking an act, but the value of the deposit and the remaining payment plan can be tailored to each specific client.

The best way to discover how you can pay is by contacting one of our dedicated booking agents, by calling 0203 7934042!

What is an Act Rider?

When hiring an entertainer via Champions Music & Entertainment, both ourselves and the act that you are looking to hire must enter a contractual agreement that encompasses an act rider. A rider is an attachment or amendment that is added to a legal document, advising the subject of the legal agreement with additional information. In regards to our entertainers, we have two act riders – a hospitality rider and a technical rider.

Hospitality rider: Our hospitality riders advise clients on what hospitality an act requires. This can encompass the act's travel arrangements, hotels, food and drink they require for the duration of the event.

Technical rider: This rider encompasses what technical requirement the act needs in order to make their performance and the event a reality. This can include things such as supplying a PA system, lighting rigs, screens and other technical equipment they need to perform.

What Locations Do Acts Travel to/Perform at?

Our roster of entertainers have travelled the globe far and wide to deliver their craft. Here at Champions Music & Entertainment, we have already supplied entertainment across a variety of locations worldwide – including in Bali, Barbados, France and Dubai to name but a few locations.

Also available to hire across the breadth of the UK, we guarantee that we will have an entertainer on our books willing to travel to any location possible. All you have to do is enquire with one of our booking agents, and they will advise you on the best entertainer for the location of your event.

How Much Does it Cost to Hire an Act?

Here at Champions Music & Entertainment, we have the pleasure of working with a broad variety of entertainers, and due to such variety, the price of our acts differs considerably. From £500 to £1 million, we have an entertainer that will suit budgets of all values. Due to the variation in pricing, the best way to determine what kind of entertainer your budget will accommodate is by getting in touch with one of our dedicated booking agents.

Our booking agents will use their industry expertise to create a list of recommendations that matches your allocated budget. Give us a call today on 0203 7934042 or complete our online contact form to explore your options!

Can I Use an Acts PA System for Speeches?

Once they are set-up, most acts are more than happy for you to use one of their mic’s for any speeches or announcements. Give us a shout in good time before the event date and we can double-check with the act for you.

Can Acts Provide Music During Breaks and After Their Performance?

Often yes – whether it be on mixed CD’s or increasingly these days on iPods/iPads or a laptop. Alternatively, you can supply the band with an iPod/Mp3 player, Tablet or Smartphone with playlists of your own and they can hook this up to their sound system for you. If the act is expected to supply music after the performance, a further charge may be required especially if they are required to do so beyond midnight. Any additional charges will be made clear during the enquiry process.

Do I Have to Provide a Stage?

Where space permits, a band or act on a stage will always look better but a stage is not necessarily essential (unless specified). Where the event is being held in a marquee or similar, the band/act must have a hard, level, solid surface to set-up on; grass or matting are not suitable surfaces.

What Do I Need to Provide for My Act?
  • Easy access to power close to the stage or performance area. Conventional x13 amp sockets are normally fine. We would also suggest that you seek assurances from your event venue that their electricity points are regularly tested and up to date.

  • The band may be required to set-out early on that day to travel to your event and may well not return until the early hours so a bite to eat or hot meals for the band/act are required along with soft drinks/water.

  • A suitable dressing room is required to change into ‘stage attire’. We really do understand that a ready-made dressing room is not always available so a spare function room for use of the band is often sufficient (we politely request that bands or acts are not expected to change in a toilet cubicle or ‘in the van’!)
I Need My Act to be Set-Up Early - Would This Be Ok?

Certain performers may charge an extra ‘waiting time’ if they have to arrive and set up earlier than what is considered ‘the norm’. A usual arrival time for an act is up to 90 minutes prior to their performance start time.

For example, if the act is due to start performance at 7.00 pm, they will be looking to arrive around 5.30 pm to load in, set up and sound check.

Can My Act Perform the First Dance at Our Wedding Reception?

Unfortunately, there is no definitive rule when it comes to band’s learning first dances or song requests. Some bands are more adept than others… A key factor though is whether the band feel that they can do a good enough version of the song and also that it roughly fits in with the band’s overall style/genre of performance. They are also more likely to be able to learn a song if it’s not an obscure B-side from a band’s back catalogue(!) Plus the more notice the better. Check with us at the time of booking if this is really important to you!

Important note – some bands may charge a further fee for the time it takes to learn a new song. We will certainly make you aware of any further charges, if required.

Can I Choose What Songs are Performed at My Event?

As good acts are performing regularly at events, week in, week out; they’ll have a good idea of what songs work in what order. You are more than welcome to make suggestions however to the act or band. We would suggest you have 5 to 6 “please play” songs and 5 to 6 “please don’t play” songs from their playlist and send through to us in advance of your event date. The final set-list though should be left to the act or band as there are many factors that go into determining the order of set-list such as tempo of the song, the order of electronically sequenced backing tracks, etc.

Why Should I Use an Entertainment Agency Like Champions Music & Entertainment?

We are here to negotiate the best possible price for you and given our buying power in the market, we have a true understanding of what acts and bands tend to be charging. Booking through a reputable agency like Champions also provides you with additional safeguards should things go wrong. If an act has to pull out through illness or another unforeseen problem (highly unlikely) we’ll work hard to find you a replacement, even if it’s last minute. In the rare case that something goes wrong, we do everything we can to rectify the situation.

What Does ‘Playback’ Mean?

Where the act or entertainer is singing or performing to backing tracks, often there is no live music involved.

What Does Self-Contained Mean? Do Acts Have Their Own PA Systems?

Self-contained means the band or act will be supplying their own sound system and often performance area/stage lighting as well.

Some of our established performers have their own PA systems that they will be happy to take along to venues to help them deliver their performances. However, if they do not have a PA system, this is no worry. We can add into an acts technical rider that the venue of your event needs to supply the entertainer with a PA system, or help you source a PA system to hire for your event.